Define a time estimate for each topic or agenda item.Clarify expectations and responsibilities by sharing the agenda prior to the meeting.List each action item as a question or task.Regardless of where you decide to create your agenda, here are some tips for planning an effective agenda for your next business meeting: Status updates are communicated instantly across all editors and anyone with the live link to the meeting agenda so you can make sure that everyone is on the same page. While there are many meeting agenda templates for Microsoft Word and Google Docs, Xtensio’s template is much more flexible in terms of communicating and collaborating with your team. What should the discussion revolve around? Which actions are of the highest priority? Answering these questions will help you more quickly arrange your agenda for maximum productivity. Prior to the meeting, we encourage you to carefully consider what the goals of the meeting should be. Action items will outline tasks that your team should complete during or after the meeting.ĭon’t forget to include additional helpful details about the meeting date and location, attendees and presenters how much time the meeting will take.New discussion items include anything you want your team to provide feedback on.
Old Business and information items, including any updates you want to share with attendees.Regardless of whether it’s a brainstorming session or a quarterly check in, agendas will generally include the following: They keep participants focused on the meeting topic.Īgenda topics are dependent on the purpose of your meeting.Agendas set clear expectations for what needs to occur before, during and after a meeting.They give attendees notice of what will be discussed before the buisness meeting.There are many different types of meeting structures. Clearly defining a meeting agenda enables effective communication, promotes organization, and increases productivity. The steps on the next page can help you hold effective meetings using this. A meeting agenda is an outline of agenda items and activities that participants are hoping to accomplish during the meeting. Use this template to build an agenda for your next executive team meeting.